Staff scheduling for movie theaters
Build next week on a Friday-to-Thursday grid that already knows your first shows, your closes, and who's certified to pour.
The film week
New titles open Friday, so UTU runs Friday through Thursday. Set first show and close for each day, and shifts follow them.
Flip on Opening and the shift starts before first show. Flip on Close and it ends when the late show lets out, so you're not typing 11:00 PM forty times a week.
Problems show up on the grid while you're building the week, not on Friday night.
Owen can't start before 4 on Saturday. You put him on at 2. The shift gets marked on the grid so you see it before he does.
Past 40 hours, the weekly total changes color. You catch the overtime while it's still one click to fix.
Approved time off stays on the grid. You can still schedule over it when you have to. It just won't be quiet about it.
Turn on certifications and every name shows 21+, TIPS and ServSafe, so you know who can work the bar before you put them there.
Day Sheets
Every day gets a sheet: AM and PM side by side, grouped by position, with times and a break column. Bridge staff who work both halves are marked, and the count at the bottom is heads, not names.
Print it. Put it by the time clock.
No payroll data required
UTU never asks what anyone makes. No payroll hookup, no wage table to keep current. You get scheduled hours by day and by position, staff and managers side by side, with GM hours kept out of the totals. That's enough to know if the week is heavy before you post it.
259.0
Total hours
18
Scheduled
8
Unscheduled
1
Overtime
From the grid's footer: Meridian 14 demo week, Oct 2–8.
It's built for every kind of shift business. UTU is built for a theater week.
When I Work is a trademark of its owner.
David Jones has run everything from a six-screen art house to a 22-screen megaplex, and couldn't find a scheduling tool that fit how a theater actually runs. So he built one.